YOUR PARTNER IN PROFIT-FIRST CONSTRUCTION
The Smarter
Way to Run
Construction Projects
"Streamline Success: Finally, one simple system to Manage Customers, Create Proposals, Job Cost Projects, Dispatch, and More with Ease."
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YOUR PARTNER IN PROFIT-FIRST CONSTRUCTION
The Smarter Way to Run
Your Company
"Streamline Success: Finally, one simple system to Manage Customers, Create Proposals, Job Cost Projects, Dispatch, and More with Ease."
Coming Soon
Built for Contractors
Who Don't Like Surprises
CostMate unifies customer management, cost tracking, and workforce coordination, empowering seamless project execution with precision and control.
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Real-Time Cost Tracking
See exactly where your budget
stands–before surprises happen.
No more digging through spreadsheets. Track expenses, change orders, and forecasts in real time, so you always know your profit margins.
Smarter Crew Management
Dispatch field personnel, track project hours, and optimize labor costs in seconds.
Reduce idle and overtime waste with efficient scheduling and instant crew updates via the CostMate Mobile app.
Customer Interaction
Interaction between customer and contractor has risen to a new level. Our Customer facing dashboard allows critical information to be shared, approved, or revised in an instant.
Proposals, Sales Agreements, and Change Orders can be approved, rejected, or "Request for Revision" set at an instant.
Gone are the days of constant emails and sending files.
The Problems You Shouldn't Have to Deal With Anymore
"I just got hit with a $20K cost overrun–and I have no idea where it came from"
Spreadsheets can't catch hidden expenses. CostMate flags budget risks in real time, so surprises don't sink your profit
"My crew showed up to the wrong site again–now I'm paying for idle labor."
Disorganized schedules waste time and money. Assign workers, track locations, and sync your team with one click
"My client wants a progress update, but I'm still waiting on subcontractor invoices."
No more chasing paperwork.
Your clients will now have live access to automated reports
"I bid too low because I didn't remember last project's
true costs."
Stop guessing. CostMate's historical data ensures your next bid is always accurate—and profitable.
"I spend more time
fixing mistakes
than building"
Take back control.
CostMate turns chaos
into clarity, so you can focus
on what you do best.
The CostMate Effect
Real Results
Transform how you track costs, crews, and clients—starting Day 1
Set Up Your Digital Office in Minutes
Onboard your company profile with ease:
Create your Main location and add multiple servicing offices
Add Employees and Field Personnel assigned to any office with User Privileges you give them
CostMate Global Catalog is standard with any subscription, add your customized catalogs with your own Company Product Catalog
Win Jobs with Professional Proposals
Turn bids into approved projects faster:
Generate fixed-fee or T&M proposals with one click
Let clients review/approve proposals via their customer dashboard
Convert approved proposals into projects instantly—no manual entry
Track Every Dollar in Real Time
Budget like a Fortune 500 company:
Purchase Orders and Subcontractor Agreements are created - directly from your project
Change Orders are created and approved - directly from your project and Customer Dashboard
Company Inventory is tracked per office. Transfer materials in and out of inventory - directly from your project.
Dispatch Field Personnel With Ease
Optimize labor like clockwork
Assign field personnel from the correct servicing office and dispatch with an easy to use Calendar
Field Personnel submit Daily Tickets via the CostMate Mobile App and can be approved in seconds
NO MORE MONDAY MORNING CHAOS! Time Cards are generated weekly from approved Daily Tickets
Invoice Faster, Get Paid Sooner
Close out projects with zero paperwork fights:
Project Costing is always up to date, no more guessing if anything was missed
Change Orders are tracked within your project with reminders for pending Change Orders to Managers and Customers
Purchase Orders, Subcontractor Agreements, and Internal Invoices are all tracked to ensure all costs were accounted for and invoiced
Coming Soon
CostMate Endorsed by YOU,
the Contractor
"Saved My Business From a $75K Overrun"
"We caught a subcontractor billing error in Week 2 that would've tanked our entire project. CostMate paid for itself 10x over that month alone. Now I won't start a job without it."
- Mike R., Commercial GC
★★★★★
"My Crews Are 20% More Efficient"
"No more showing up to wrong sites or double-booked equipment. The crew scheduling tool cut our wasted labor hours immediately. My guys actually thanked me!"
- Sarah K., Project Manager (Mid-size contractor)
★★★★★
"Clients Now Trust My Bids on the Spot"
"I really like that you can pull up real-time cost reports during meetings instead of saying 'I'll get back to you,' my clients get really surprised and see me as a pro."
- David T., Specialty Contractor
★★★★★
Get Started in 3 Simple Steps
01
Try it Free
We'll guide you through setup
Sign up in 2 minutes and explore every feature for 30 days
with the right tools.
02
Create Your
First Project
It's that simple....
Start sending your Customers professional proposals and convert them into real projects to start seeing how easy it is to manage ....
with the right tools.
03
See Your Profit Protection in Action
Real results from Day 1
Track costs live + Assign crews in seconds + Lock in margins with accurate real-time reports
with the right tools.
Coming Soon
Pick Your Plan.
Start Saving Today
The average contractor saves 7X their subscription cost in the first 3 months
Free trial
Try our full product!
Enjoy all features from our
CostMate Suite tier
$0/month
30-day trial period
$0/month
30-day trial period
5 free personnel licenses
25 free customer user licenses
25 free field technician licenses
Additional customer and technician licenses available upon request at no charge.
Key features:
All features mentioned in our CostMate Proposals version
Convert awarded Proposals to Projects so managers and customers can track
Purchase Orders and Sub Agreements to track costs, receive materials, and monitor Project Inventory
Project Inventory to view any project overages or what is still needed to order
CostMate Mobile App for easy Field Dispatch and reporting
Company Inventory to track and move materials in and out of your warehouse
Invoicing to make sure all revenue is accounted for and when they are paid
Generate Commission and bonuses automatically (coming Q1 2026)
At a glance Dashboards to view all your critical information
CostMate Proposals
Manage your
Proposals and PSAs
with CostMate Proposals!
$99/month
Billed monthly
$1,089/year
Billed annually
2 free personnel licenses
25 customer user licenses
A 30-day free trial. Try our job costing suite with all its features! (includes 5 licences)
Additional customer licenses available upon request
at no charge.
Key features:
You can on-board your personnel, offices, divisions, etc.
Register your customers, their sites and even their own users!
Track your own material catalog, subcontractors and distributors.
Create proposals and PSAs: scope of work, material, labors, hour calculations, the whole deal.
Submit Proposals and PSA's through CostMate's Customer Dashboard Experience
Access to CostMate's Global catalog and Customize your own Company Catalog
Additional low-cost User Licenses available
CostMate Suite
Enjoy your complete CostMate Suite which includes company onboarding, proposal creation and job costing tools
$499/month
Billed monthly
$5,489/year
Billed annually
5 free personnel licenses
25 free customer user licenses
25 free field technician licenses
Additional customer and technician licenses available upon request at no charge.
Key features:
All features mentioned in our CostMate Proposals version
Convert awarded Proposals to Projects so managers and customers can track
Purchase Orders and Sub Agreements to track costs, receive materials, and monitor Project Inventory
Project Inventory to view any project overages or what is still needed to order
CostMate Mobile App for easy Field Dispatch and reporting
Company Inventory to track and move materials in and out of your warehouse
Invoicing to make sure all revenue is accounted for and when they are paid
Generate Commission and bonuses automatically (coming Q1 2026)
At a glance Dashboards to view all your critical information
Coming Soon
Built by a Contractor,
for Contractors
For decades, I was just like you - going between multiple systems or drowning in Word Documents and spreadsheets. Out of frustration and learning how to truly operate a contracting business, I built a tool to track every penny in my company - and to what project. Unknowingly over the years, the foundation for CostMate Suite was created. And before I knew it, other contractors were begging to use it.
In 2020 when the world seemed to shut down, it became so apparent how streamlining processes, becoming more efficient, and tracking every penny became. I knew every contractor needed it and today CostMate helps thousands work smarter with clear budgets, organized crews, informed customers, and no more financial guesswork!
–David Smith, Founder & Contractor
Frequently Asked
Questions
Quick solutions to your biggest CostMate questions–so
you can get back to doing what you do best.
The efficiency and outcomes achieved with CostMate depend on your selected plan and the extent of your organization's daily utilization.
Typically, tangible results emerge upon submitting your first proposal for customer approval. Gone are the days of managing multiple emails, version iterations, and change requests from various stakeholders. CostMate introduces a streamlined, customer-facing dashboard that centralizes approvals, rejections, and revision requests.
With a single click, an approved proposal seamlessly transitions into a project within the CostMate Suite. As your team leverages CostMate for project management—including dispatch, timecard management, purchase orders, subcontractor coordination, and invoicing—your operational efficiency scales significantly. Real-time cost tracking further empowers you to monitor expenses daily, optimizing project performance and profitability.
CostMate operates independently of third-party accounting software. While future development plans include an API to enable integration with your existing systems, currently, CostMate functions as a standalone solution.
The CostMate mobile app is intuitively designed to accommodate users of all technical proficiency levels. Its primary objective is to streamline field operations by enabling accurate and efficient daily reporting without the burden of complex forms or extensive documentation. The app facilitates precise tracking of essential data, including scheduled field personnel and their respective work hours, ensuring operational clarity and simplicity. For detailed features and specifications, please refer to CostMate’s official documentation or contact the support team.
The CostMate Suite offers a robust alternative to traditional spreadsheets and Word documents, providing an integrated, interactive database that unifies customers and contractors within a single, cohesive platform. Unlike spreadsheets and Word documents, which are challenging to track, time-consuming for job costing due to extensive manual input, and cumbersome for accessing historical data, CostMate streamlines operations with a centralized system. This unified approach supports multiple features within one platform, eliminating the need for multiple third-party applications required by spreadsheet-based solutions.
CostMate offers flexible scalability to accommodate your evolving business needs. Whether you require additional capacity or prefer to scale back, adjusting your plan is seamless. Both CostMate Proposal and CostMate Suite provide a baseline number of site and user licenses, which can be easily increased or decreased at any time. Additionally, licenses for field technicians with mobile app access are always provided at no extra cost, and customers enjoy complimentary access to their dedicated dashboard.
Yes. CostMate uses industry-standard security measures to protect your information. All data transmitted between your device and our servers is encrypted using HTTPS/TLS. We store project, company, and location data in secure, access-controlled databases.
Sensitive information, such as payment details, is processed directly by trusted third-party providers like Stripe — we never store your card information. We also use reputable third-party services for location data, document generation, and email communications, all of which follow strict security protocols.
While no system can guarantee 100% security, we continuously monitor and update our safeguards to keep your information protected.
Stop Losing Money—Start Building Smarter
CostMate gives you what every contractor actually needs: control. No more surprise costs. No more wasted hours. Just real-time clarity from quote to final invoice—so you finally build projects as profitably as you build them well
Coming Soon